What is a Subcommittee?

Michigan Convention of Young People in Alcoholics Anonymous

(MCYPAA)

What is a Sub-Committee?

The Bid / Host Committee is made up of lots of ‘sub-committees’. These are committees typically are headed up by an elected chair (or co-chair) and they focus on specific tasks; these committees work together on big projects and sometimes bring back recommendations to the full committee. For example: we recently held a dance and an AA meeting; the Special Events committee came up with a theme, found a venue and began making plans for decorations and music, etc. They let the Graphics committee know the details on the dance and worked with their committee to create a flier ASAP! That flier was emailed off to the Outreach chair that strategized with the outreach committee on the best ways to let everyone know about the dance. At the dance the Registration committee organized a table where people could sing up early for the convention. The merchandise committee also organized a table where people could by T-Shirts or any other merchandise the committee had purchased. The Outreach table provided fliers for upcoming events and also a sign-up sheet for emails. Lots more people lent a hand, but this gives you an idea of how these committees relate.

A sub-committee meets outside of the regular Bid / Host Committee meeting on a set day and time out of the month to take care of business that certain committee needs to take care of and brainstorm ways of making sure their committee is passing the message of AA and working to make their bid/convention a success. When a sub-committee meets, it also helps to make the regular Bid / Host Committee meetings more orderly and to the point. Another benefit of sub-committees is getting other people involved and growing your committee. The sub-committee meetings may possibly be held on different days than the regular scheduled Bid / Host Committee meeting so those that cannot make those – are able to be involved with the bid / convention.

It is always recommended to pick a day, time & location for your sub-committee meetings. Outreach when they will be and ask for help when needed. This will not only take pressure off the shoulders of the elected chair I co-chair – but also make the bid / convention a GREAT success!


 

Michigan Convention of Young People in Alcoholics Anonymous

(MCYPAA)

Suggested Bid-Committee Sub-Committee Position Descriptions

These are positions you may elect within your sub-committee. These are just ideas of potential positions – there may be more.

Special Events Sub-Committee:

Decoration Coordinator:

  • Works closely with the Events Chair & Treasurer to coordinate decorations for committee events while remaining within the allotted budget

Outreach Sub-Committee:

Statewide Outreach Coordinator:

  • Works closely with the Outreach Chair to coordinate MCYPAA outreach throughout the state of Michigan. Should seek opportunities at Area/ State Conventions/ Roundups for MCYPAA outreach and participation.

Regional Outreach Coordinator:

  • Works closely with the Outreach Chair to coordinate MCYPAA outreach with regional representatives throughout the Midwest region

National Outreach Coordinator:

  • Works closely with the Outreach Chair to coordinate MCYPAA outreach with national representatives throughout the nation.

Area 32 Liaison:

  • Works closely with the Outreach Chair to coordinate MCYPAA outreach in Area 32, districts within Area 32 along with groups.

Area 33 Liaison:

  • Works closely with the Outreach Chair to coordinate MCYPAA outreach in Area 33, districts within Area 33along with groups.

Area 34 Liaison:

  • Works closely with the Outreach chair to coordinate MCYPAA outreach in Area 34, districts within Area 34 along with groups.

LGBTQ Liaison:

  • Works closely with the Outreach chair to coordinate MCYPAA outreach in the LGBTQ community.

Hotel Sub-Committee:

Hotel Research Chair:

  • Work closely with the Hotel Chair and coordinates research and cross reference of possible hotel contracts.

Website Sub-Committee:

Flier Collection Coordinator:

  • Works closely with the Website and Outreach Chairs to collect all upcoming fliers for the MCYPAA Host Committee, co-hosted events, and also all Bid Committee events.

MCYPAA  12th Step Call Coordinator:

  • Works closely with the Website Chair to field any 12″ Step Call requests and for service opportunities to the Bid Committee. (This applies If a 12″ step request form is created for the website) May create a subcommittee with addition sub-committee positions within the scope of their responsibilities as needed. Will work closely with the volunteer coordinator to get the list of able and willing persons to attend the 12th step call – talking with them, taking them to a meeting and introducing them to AA.

Merchandise Sub-Committee:

Merchandise Idea Coordinator:

  • Works closely with the Merchandise Chair to develop ideas for merchandise that can be sold throughout the year and at the convention. Will work with others on the committee to get their thoughts – and bring to the sub-committee meeting for discussion and review.

 

Area Committee Sub-Committee:

Literature Liaison:

  • Works closely with the Area Committee Chair to coordinate MCYPAA outreach within the Area Literature Committee. Working with the Area Literature Chair to keep the Area Involved with events and displays.

CPC Liaison:

  • Works closely with the Area Committee Chair to coordinate MCYPAA outreach within the Area CPC Committee. Working with the Area CPC Chair to keep the Area involved with events and displays.

 

PI Liaison:

  • Works closely with the Area Committee Chair to coordinate MCYPAA outreach within the Area Pl Committee. Working with the Area Pl Chair to keep the Area involved with events and displays.

Corrections Liaison:

  • Works closely with the Area Committee Chair to coordinate MCYPAA outreach within the Area Corrections Committee. Working with the Area Corrections Chair to keep the Area involved with events and displays.

Treatment Liaison:

  • Works closely with the Area Committee Chair to coordinate MCYPAA outreach within the Area Treatment Committee. Working with the Area Treatment Chair to keep the Area involved with events and displays.

Grapevine liaison:

  • Works closely with the Area Committee Chair to coordinate MCYPAA outreach within the Area Grapevine Committee. Working with the Area Grapevine Chair to keep the Area involved with events and displays.

Special Needs Liaison:

  • Works closely with the Area Committee Chair to coordinate MCYPAA outreach within the Area Special Needs Committee. Working with the Special Needs Chair to keep the Area involved with events and displays.